Free 15-Page Guide
NotebookLM vs. Claude vs. ChatGPT vs. Gemini
The School Leader's Decision Matrix
(With My Exact Prompts)
The exact workflows, decision framework, and copy-paste prompts I used to save 15 hours a week as a Head of School. Stop guessing which tool to use and start automating your admin.
The "Second Brain"
How to use NotebookLM to answer IB policy & accreditation questions in seconds.
The "Chief of Staff"
Claude prompts for empathetic board reports and crisis communications.
The "Research Assistant"
Gemini for live research, Google Workspace drafts, and data summaries inside Sheets.
Inbox Zero System
The Gmail + AI workflow that clears your inbox every Friday.
Most "AI for Schools" advice is fluff. It tells you that you should use AI, but not how to fit it into a Principal's insane schedule.
I spent 20 years in education and founded an IB World School in Indonesia. I didn't build these systems to be a "guru." I built them because I was drowning in 60-hour weeks.
Inside this free 15-page toolkit:
- The Decision Matrix: When to use ChatGPT (Speed) vs. Claude (Strategy) vs. NotebookLM (Accuracy) vs. Gemini (Research)
- 20+ Copy-Paste Prompts: For difficult parent emails, meeting summaries, curriculum gap analysis, and live research
- The "Kill Switch" List: 10 admin tasks you can automate today
How the toolkit works:
Pick the task
Use the Decision Matrix to choose the right tool
Copy the prompt
Paste one of 20+ ready-made prompts
Get time back
Watch hours of admin disappear
Benedict Rinne
Former Head of School • Founder, KAIAK
"I built these systems because I was drowning. Now I help other school leaders get their evenings back."
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Trusted by leaders at IB World Schools & International Schools