Simplify, Streamline, and Scale Your School Leadership.
Discover how AI-powered systems can save you 10+ hours a week. Stop being the bottleneck and get back to what matters: leading your school.
Trusted by school leaders across Asia, Middle East, and beyond.
Are You Drowning in Admin?
You became a Head of School to make an impact — not to spend every evening on compliance paperwork.
You're the Bottleneck
Every decision flows through you. Today's plan becomes tomorrow's backlog.
60+ Hour Weeks
Most of it on admin tasks, leaving zero time for strategic leadership.
Systems in Your Head
If you step away, the school stops. Nothing is documented or delegated.
Sound familiar? There's a better way.
Book a Free ConsultationBreak Free From Admin Overwhelm in 6 Weeks
You've built your school from the ground up, but running it shouldn't feel this hard. Streamline your leadership with a personalized approach to AI and automation.
Automate Routine Tasks
Email triage, reporting, and scheduling handled in minutes, not hours.
Build Your Second Brain
NotebookLM-powered knowledge base for instant policy and document retrieval.
Reports That Write Themselves
Board reports, parent updates, and compliance docs in a fraction of the time.
AI Systems Implementation
Done-with-you consulting
No obligation. Let's see if it's a fit.
Simple Process, Lasting Results
Tailored 1:1 guidance to save you time, simplify workflows, and give you back your weekends.
Discover
Every school is unique. We start by understanding your context, identifying bottlenecks, and mapping where your time actually goes.
Design
Because your leadership style is one of a kind, your systems should be too. We create AI-powered workflows that fit your routine.
Deliver
We're with you every step. Hands-on support as you implement, with 30 days of aftercare to ensure lasting success.
What Others Are Saying
Real results from real school leaders.
“The parent handbook that would have taken 3 weeks was done in 3 days. And it was better than anything I could have written alone.”
IB School Principal
Southeast Asia
“Board reports used to take 4+ hours every month. Now I have a template system that gets me to a draft in 30 minutes.”
International School Head
Middle East
“During our IB authorization visit, I could find every policy document in seconds. The visiting team was impressed.”
Founding Principal
Asia Pacific
1,000+ educators trained • DNA Masterclass 2025 speaker • 50+ schools reached
In-Depth Guides
Why AI Skills Are No Longer Optional for School Leaders
The gap between leaders who understand AI and those who don't is widening fast. Here's why AI literacy has become essential - and what it actually means for school leadership.
The School Leader's Guide to AI in 2026: What You Actually Need to Know
AI adoption in schools has exploded—92% of students now use it. Here's the comprehensive guide to navigating the opportunities, risks, and decisions that will define your school's approach to AI.
What to Automate vs. What to Protect: A Leader's Guide
AI can write your emails, but it can't save your relationships. The 'Stakes vs. Verifiability' framework for deciding when to use a bot.
The Difference Between Running a School and Being Run By One
You became a leader to shape education. Now you spend 80% of your time on compliance, calendars, and complaints. When did that happen?
Your Notion Setup Failed Because You Built a Cathedral, Not a Kitchen
You spent a weekend building the perfect productivity system. By week three, you're back to sticky notes. The problem wasn't discipline - it was architecture.
How I Use Claude to Draft 20 Parent Emails in 15 Minutes
You've got a stack of individual parent updates to send, each needing a slightly different tone. Here's the system that gets me out of my inbox before dinner.
The Template Library Every School Leader Needs
Stop writing the same five emails every week. I built a 'Private Dashboard' of high-stakes templates. Here is what is inside.
Pillar Collections
Practical AI
7 posts
Hands-on guides to ChatGPT, Claude, NotebookLM, and more for school operations.
Systems Thinking
8 posts
Frameworks for building workflows that run without you.
Leadership
8 posts
Strategic thinking, decision-making, and leading through change.
The No-Admin Life
3 posts
Reclaim your time by automating the tasks that drain your energy.
AI in Education
10 posts
How AI is reshaping teaching, learning, and school culture.
Quick Win Solutions
Not ready for a full engagement? Start with focused, fast-track support.
Quick Win Sprint
One workflow automated. Immediate time savings with focused implementation.
Learn MoreSchool Ops Accelerator
Handbooks, policies, and reporting systems built fast for new Heads.
Learn MoreStrategy Session
Map out your school's AI roadmap with an expert who's been in your shoes.
Learn MoreWe Optimize the Tools You Already Use
NotebookLM
ChatGPT
Claude
Drive
Gmail
Docs
Sheets
Benedict Rinne, M.Ed.
Founder, KAIAK
I Built These Systems Because I Was Drowning.
When I founded and led an IB World School in Indonesia, I faced 500+ emails a week with a lean team. Authorization deadlines. Board expectations. Parent concerns. All landing on my desk.
I realized that if I didn't systematize the “noise,” I'd never have time for what actually mattered: the students, the teachers, the vision.
So I built AI-powered systems to survive. Now I help other school leaders do the same — without the two years of trial and error.
Frequently Asked Questions
Who do you work with?
International school leaders — Heads of School, Principals, Directors — who use Google Workspace and want to reduce admin overwhelm while actually leading their schools.
Do I need to be technical?
Not at all. If you can use Google Docs, you can use what we build. I handle the technical setup and train you on everything.
What's the time commitment?
Plan for 2-3 hours per week during the engagement. These are 'done with you' services — I build alongside you so the systems actually stick.
What results can I expect?
Clients typically reduce administrative workload by 50% within the first two months. The real transformation is having clear, reliable systems so you can focus on leading.
Do you work with schools outside the IB system?
Yes. My experience is primarily IB, but the systems apply to any international school — British, American, or local curriculum.
Free Download
The School Leader's AI Toolkit
NotebookLM vs. Claude vs. ChatGPT — which tool for which task? Get my decision matrix and 15+ copy-paste prompts.
- Decision Matrix: Right tool for each task
- 15+ copy-paste prompts for school leaders
- The Gmail system for Inbox Zero
Instant access. No spam.
Ready to Take the Next Step?
Let's create a smarter, faster way for you to run your school. Book a free 30-minute strategy call.
Book Your Free ConsultationOr email me directly: ben@kaiak.io